Features
Everything FoodCostOS does for your business
From purchasing to the plate, everything FoodCostOS does for you — and why each function exists. Nothing beyond what is actually shipped.
Purchasing & suppliers
This is where your margin leaks. So this is where we recover it.
- What sets us apart
Your invoices enter themselves
Photo or PDF: supplier, date, items, quantities and prices are read automatically. You confirm — no more evenings retyping lines.
- What sets us apart
Your supplier can no longer overbill you
Every invoice is matched against what you ordered AND received. Price above the agreed rate, missing quantity, a line never ordered: flagged before you pay. One invoice can cover several deliveries.
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You know what is settled and what is not
Payment is tracked on the invoice itself. And the prices read update your real cost: margins reflect what you paid, not last year’s price list.
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Less typing with every invoice
An unknown supplier is created in one click from the invoice, contact details included. The more you scan, the less you correct: the next ones fill themselves in.
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Orders go out in two clicks
Purchase order generated, emailed as a PDF, then a goods receipt on arrival. Everything stays traceable, from need to delivery.
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No more ordering on gut feel
Reordering by thresholds (minimum and target) to start quickly, or a forecast based on your actual consumption, with safety stock and review period. You confirm an order that is already filled in.
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Goods receipt that tells the truth
Checking and reconciliation on arrival: backorders, over-deliveries, discrepancies. What enters stock is what actually arrived.
Stock
Wrong stock makes everything else wrong: food cost, orders, margins.
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Stock that stays accurate
Every sale rung up decrements stock in real time — not at end of service, not overnight. Without a connected POS, manual entry still works.
- What sets us apart
The valuation method you prefer
Weighted average cost, FIFO or last price: you pick what matches your accounting, without changing your habits.
- What sets us apart
You throw away less
Batch and expiry tracking, consuming what expires soonest first (FEFO), alerts before it is too late. Traceability becomes a benefit, not a chore.
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Your sites help each other out
Transfer from one site to another with a delivery note and margin tracked: move it before buying more.
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The detail when you need it
Shelf stocking, per-shop stock settings, full history per item: you trace a discrepancy back instead of absorbing it.
Stock counts
Counting stays manual. It does not have to stay painful.
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Full or rolling, at your pace
A full count, or rolling counts on a set frequency for your sensitive families. You measure often where it matters, less elsewhere.
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Counted from a phone, in the cellar
Touch interface built for the field, barcode and QR scanning from the phone, assisted counting. A seasonal worker can count via a link, with no account to create.
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The gap, priced immediately
Summary of discrepancies valued in euros and CSV export. And if you prefer paper, counting sheets print out.
Catalogue, recipes & cost
Food cost is only reliable if the recipe cards are.
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Recipe cards that hold up
Recipes and sub-recipes across several levels: a sauce goes into a dish that goes into a menu, and everything recalculates itself.
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Your cost price, always current
Material cost and food cost recalculate on every purchase price change. No more spreadsheet six months out of date.
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The right selling price, suggested
Margin multiplier applied to your real cost: you see at once what to charge to hit your target.
Production & prep kitchen
What you make has a cost. It should be calculated like everything else.
- What sets us apart
Your production runs are managed
Production orders and scheduled runs, including recurring ones. What leaves the prep kitchen enters stock at the right cost.
- What sets us apart
One whole cut, several products
Butchery workflow: one input yields several cuts, and the cost is split between them. You finally know what each part really costs.
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Central kitchen and outlets
Internal orders from the prep kitchen to the outlet, with valued transfer. Each site carries the cost of what it actually received.
Reporting & insight
Figures you read in five minutes, not dashboards nobody opens.
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The essentials on one screen
Food cost, stock value and alerts on a dashboard. You see drift before month-end tells you about it.
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Compare your locations
Food cost per site and revenue per outlet: differences in practice stand out far faster than through an audit.
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Know where the margin goes
Top consumption, waste, purchase price trends, stock valuation. Each report answers a question you are already asking.
Compliance & food safety
What an inspection will ask for, ready to hand over.
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Your logs stop being forgotten
Scheduled temperature logs with alerts when one is missed or out of range, cleaning plan tracked, use-by labels. Entry from mobile, where the work happens.
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Product recalls detected for you
Official recalls (RappelConso) are cross-checked against your batches: you know immediately whether you are affected, instead of digging through delivery notes.
POS & real time
Your POS already exists. We plug into it.
- What sets us apart
With your POS, or without
FoodCostOS works standalone if your POS is not compatible: you lose the automatic sales feed, nothing else.
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POS systems others overlook
CashMag, Fülle, Connectill, Addictill, TactilPad and more: coverage includes regional systems, often missing from solutions built for chains.
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POS stock mirrors yours
Stock mirror on the POS side and scale ticket (PLU) reading: weighed items land in your costs like everything else.
Alerts & team
The right information reaches the right person, at the right time.
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Warned before it costs you
Low stock, approaching expiry: in-app and email alerts, WhatsApp on the Enterprise plan. You react while there is still time.
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Everyone sees what concerns them
Multi-site, roles and permissions, and a shop mode that hides purchase prices on sites where they have no business being.
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Getting started without heavy training
Built-in contextual help: the explanation is on the screen you are on, not in a manual nobody opens.
Security & trust
Your margin data is sensitive. It is treated as such.
- What sets us apart
Hosted in Europe
Secure infrastructure in the European Union, GDPR compliant. Your figures do not cross the Atlantic.
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Protected access
Multi-factor authentication (MFA), so access to your costs does not rest on a single password.
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For groups and international operations
Bilingual French/English interface and multi-currency support: a location abroad is managed in its own currency.
Let us see how it works for you
A thirty-minute demo on your menu, your suppliers and your POS — more telling than any feature list.
Request a demo